# Email templates

> Create and manage customized email templates for efficient candidate communication throughout your hiring process.

Email templates enable streamlined, consistent communication with candidates while saving time and maintaining your company's professional voice throughout the hiring process.

<video src="https://docs.dover.com/help/scheduling-interviewing/email-templates/1.mp4" poster="https://docs.dover.com/help/scheduling-interviewing/email-templates/1.poster.webp" width="1612" height="1080" autoplay loop muted playsinline controls preload="metadata" aria-label="Screenshot: Email templates"></video>

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## Creating templates

### From scratch

1. Navigate to **Settings & Members**
2. Select **Email Templates**
3. Click +**New** in the upper right corner
4. Under the Edit tab, add:
   - Template name
   - (optional) cc'd and bcc'd email addresses
   - Subject line
   - Compose email body
   - Add hyperlinks as needed
   - Add dynamic content variables like #{{scheduling\_link}}, #{{sender\_first\_name}}, and more
5. Click **Save** to store the template

### From existing emails

1. Modify an email before sending
2. Click **Save New Template**
3. Adjust template name
4. Click **Save** to store in Email Templates

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## Managing templates

### Access template management

Access your templates through:

- **Company Settings** > **Email Templates**
- Template dropdown menu > **Manage**
- Interview plan stage settings

### Email template actions

- **Edit** existing templates by clicking on the email template name
- **Duplicate** templates to create a copy of an existing template to edit
- **Delete** unused templates

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## Using templates

### In candidate communications

1. Select a candidate and send them an email
2. Under the template dropdown, select a template
3. Modify the message if needed
4. Send the email

### On Interview Plans

1. Navigate to the **Interview Plan** tab for each job
2. Click ✏️ **Edit** on the desired interview stage
3. Select templates from the dropdown for:
   - Scheduling
   - Rejection
4. Choose between **Smart Reply** or saved email templates

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## Frequently asked questions

### Can I use templates across different jobs?

Yes, saved templates can be used for any job or interview stage. They can also be assigned to multiple interview stages for multiple jobs.

### How do I modify a template for one-time use?

You can edit a template before sending without affecting the saved version.

### How do I organize multiple templates?

Use specific template names and manage them through the Email Templates section in Company Settings.