Members and Permissions

Permissions overview

Dover lets you assign permissions at both the company and job level. You can use the built-in permission sets or create custom permission sets to give users exactly the access they need.

Company permissions determine what a user can do across your organization. Job permissions determine what they can do on individual jobs. Users typically have one company permission set and one job permission set for each job they’re assigned to.

Company permissions are managed in permissions

Page	Purpose
Settings → Permissions (/settings/company/permission-sets)	Create and manage company and job permission sets.
Settings → Members (/settings/company/members)	Assign company permission sets to members.

Job-level permissions are managed in job settings

When you create a job, or are added to the hiring team as a hiring manager or recruiter, you start out with job admin permissions that include the “Manage hiring team” that enable you to add members to the hiring team and assign their level of permissions.

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Company Permissions

Company permissions determine what a user can do across your organization. Job permissions determine what a user can do on individual jobs.

Navigate to: Settings → Permissions → Company (https://app.dover.com/settings/company/permission-sets)

From here you can:

• View built-in permission sets
• Create & edit custom permission sets

Built-in permission set

Built-in permission sets cannot be edited, only assigned to members

Permission Set Name	Permissions Included	Description
Admin	Data export, View all jobs, Manage members, Integrations, Create Jobs, Reporting & Analytics, Billing, View members, Owner	Includes all company permissions.
Team	Create Job, Billing	Can create jobs and manage billing.

Create custom company permission set

To assign specific company permissions to members of your team, you can create custom permission sets and then assign them to company members.

Custom permission sets can contain any combination of available permissions.

1. Go to https://app.dover.com/settings/company/permission-sets
2. Click + Permission set
3. Add name, choose permissions, and click Save

You must have “Manage member” company permissions to create a custom permission set.

Company permissions reference

Permission Name	Description
Data export	Export candidate data.
View all jobs	View all jobs including private jobs.
View public jobs	View all jobs except private jobs.
Manage members	Invite members, edit member details, and edit company permissions.
View members	View your company’s members and their roles and permissions.
Create jobs	Create new jobs.
Reporting & analytics	View hiring reports and analytics for jobs they have permission to view.
Billing	View and manage ATS subscriptions, invoices, payment methods, and job board subscriptions.
Integrations	Connect and manage ATS integrations including Slack, job boards, and AI tools.
Owner	Invite users, delete account.

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Job Permissions

Job permission sets are assigned to members on individual jobs.

Navigate to: Settings → Permissions → Job (https://app.dover.com/settings/company/permission-sets)

From here you can:

• View built-in job permission sets
• Create custom job permission sets
• Edit custom job permission sets

Built-in permission set

Permission Set Name	Permissions Included	Description
Job Admin	Submit feedback, Edit job, Manage hiring team, Manage candidates, View all feedback, Job visibility, Sourcing, Compensation, Agencies, Offers	All job permissions.
Job Basic	Submit feedback	Members can view the job and submit interview feedback forms.

Create custom job permission set

To assign specific job permissions to members of your team, you can create custom permission sets. Those permission settings can be assigned for each job.

Custom permission sets can contain any combination of available permissions.

1. Go to https://app.dover.com/settings/company/permission-sets
2. Click + Permission set
3. Add name, choose permissions, and click Save

You must have “Manage member” company permissions to create a custom permission set.

Job permissions reference

Permission Name	Description
Manage hiring team	Add or remove hiring team members and update their job permissions.
Agencies	Add and manage recruiting agencies and agency recruiters.
Sourcing	Source candidates, run outreach campaigns, and send outreach.
Manage candidates	View, add, reject, move, and email candidates.
Offers	Create, send, and manage offers.
Edit job	Edit the job posting, interview plan, job settings, and deactivate jobs.
Job visibility	Change whether a job is public or private.
View all feedback	View all interview feedback submitted for the job.
Submit feedback	Submit interview feedback forms.
Compensation	View and edit compensation details for the job.

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Members

Manage team access in Dover by inviting users and assigning permissions and user access levels.

Inviting team members

1. Click Invite new user
2. Enter email addresses for team members you want to invite
3. Add an optional welcome message
4. Click Invite to send an email with login instructions to the provided email addresses

Auto-assigning permissions to new members

Choose which company permission set is automatically assigned whenever a new member joins your organization.

To change the default permission set:

1. Go to Settings → Members.
2. Under Auto-assign, select the default company permission set.
3. All newly invited members will automatically receive that permission set.

Changing the default permission set only affects new members. Existing members keep their current permissions until you update them manually.

Assigning company permission levels

Users are assigned a single company permission set that determines what they can access across your organization.

To change a member’s company permissions:

1. Go to Settings → Members
2. Find the member you want to update.
3. Click Actions → Edit details.
4. Select a permission set from the Permissions dropdown.
5. Click Save.

Note: You must have the Manage members company permission to edit another member’s permission level.

Editing users

Admins can edit information about members including their name, title, and permissions.

1. Go to Company Settings > Members
2. Click ✏️ edit next to the user
3. Edit the name, title, and company permission set
4. Click Save

Deactivating users

User with “Manage members” permission can deactivate users.

1. Navigate to Company Settings > Members
2. In the Active tab, find the user to be deactivated
3. Click 🚫 Deactivate

Note: Consider deactivating accounts for team members who have left the company.

Reactivating users

User with “Manage members” permission can reactivate members who need access restored to Dover.

1. Go to Company Settings > Members
2. In the Deactivated tab, find the user to be reactivated
3. Click ♻️ Reactivate

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Frequently asked questions

What’s the difference between company and job permissions?

Company permissions control organization-wide actions like managing members, integrations, billing, and creating jobs.

Job permissions control what users can do within individual jobs, such as editing jobs, sourcing candidates, viewing feedback, or managing offers.

Can I create my own permission sets?

Yes. You can create custom company and job permission sets with any combination of available permissions.

Who can edit another member’s permissions?

Only users with the Manage members company permission can assign or change company permission sets.

Can I grant access to people outside my company?

No. Users must have an email address associated with one of your company’s verified domains.

What happens when a user is deactivated?

They immediately lose access to Dover, but their historical actions, comments, and interview feedback remain available.