Candidates overview
See where every candidate lives in Dover by channel, and track them on the Board or Table view of the Candidates tab.
Overview
Section titled “Overview”Every candidate for a job lives in one of three places, depending on how they came to you: Sourced, Applicants, or Interviewing. Open a job to see them in its Sourcing, Applicants, and Candidates tabs. On the Candidates tab, you can track candidates on a Board or in a Table.
Tracking candidates
Section titled “Tracking candidates”Candidates are organized by channel, and each channel has its own tab on the job:
| Channel | Who’s in it | Where to find them |
|---|---|---|
| Sourced | People you found and contacted through outreach. They move through the stages New Lead, Contacted, and Responded. | The job’s Sourcing tab, under Leads |
| Applicants | People who applied, from your careers page, job boards, or referrals. They start in the Applied stage. | The job’s Applicants tab |
| Interviewing | Candidates in your interview plan’s stages, from your first interview through Offer. | The job’s Candidates tab |
Sourced
Section titled “Sourced”Sourced candidates are your outreach leads. Open a job, click Sourcing, and then Leads to see them on a board. A lead’s stage shows how far outreach has gone: New Lead before you contact them, Contacted after your campaign emails go out, and Responded when they reply. See Sourcing candidates.
Applicants
Section titled “Applicants”Applicants are people who applied to the job. Open a job and click Applicants to review them one by one. See Reviewing applicants. On the Candidates tab Board, a column called Applicants to review shows how many are waiting and opens the Applicants tab.
Interviewing
Section titled “Interviewing”Interviewing candidates are the ones moving through your interview plan, such as First Interview, Technical interview, Onsite, and Offer. These stages come from the job’s interview plan. Open a job and click Candidates to see them. See Setting up your interview plan.
To move a candidate between stages, see Candidate actions.
Board and table views
Section titled “Board and table views”The Candidates tab has two views. Switch between them with the icons at the top, Board view and Table view.
Board view
Section titled “Board view”The board is a Kanban-style view of your interview process only. It has:
- One column for each stage in the job’s interview plan, from your first interview stage to Offer.
- An Applicants to review column that links to the Applicants tab.
- A card for each candidate. Drag a card to another column to move the candidate to that stage.
Sourced leads aren’t on this board. They have their own board under Sourcing → Leads.
Table view
Section titled “Table view”The table shows one stage at a time. Tabs along the top are grouped under Leads and Interviewing, so you can reach the sourced stages and the interview stages from one place. Click a stage’s tab to see its candidates. The columns are:
- Name
- Current Stage
- Next Up, which shows what needs to happen next. In the Applied stage, it shows Match instead.
- Actions
- Last Modified
Which view should I use?
Section titled “Which view should I use?”| Board | Table | |
|---|---|---|
| Shows | Every interview stage at once | One stage at a time |
| Includes sourced leads | No | Yes, under the Leads tabs |
| Best for | Seeing the whole interview process and moving candidates by dragging | Working through one stage, and seeing next steps and last activity |
Filter candidates
Section titled “Filter candidates”Filters
Section titled “Filters”Use the filters on the Candidates tab to narrow the list:
- Status: Active, Withdrew, Hired, Rejected, or Snoozed
- Source: where the candidate came from, such as Dover Sourcing, manually added, referral, inbound application, or agency
- Tags: your candidate tags
- Substage: Needs Scheduling, Scheduling, Scheduled, Waiting on Feedback, or Needs Decision
Star candidates
Section titled “Star candidates”Click the star next to a candidate’s name to star them so you can find them again quickly.
Frequently asked questions
Section titled “Frequently asked questions”How do I add files to a candidate’s profile?
Section titled “How do I add files to a candidate’s profile?”Open the candidate’s profile from the Candidates tab, click Resume, switch to Files, and drag and drop your files.
Can I customize the interview stages?
Section titled “Can I customize the interview stages?”Yes. Edit the stages on the job’s Interview Plan tab. See Setting up your interview plan.
How do I know if a candidate needs action?
Section titled “How do I know if a candidate needs action?”In the table view, check the Next Up column. It shows what needs to happen next for each candidate.
Why don’t I see my sourced leads or applicants on the board?
Section titled “Why don’t I see my sourced leads or applicants on the board?”The board shows only your interview stages. Sourced leads are under Sourcing → Leads, and applicants are on the Applicants tab. In the table view, the Leads tabs show your sourced stages.
How do I email a candidate?
Section titled “How do I email a candidate?”Open the candidate’s profile and use the email buttons there. You need to connect your email first. See Emailing candidates.
How do I delete a candidate?
Section titled “How do I delete a candidate?”Members with the Owner permission can delete a candidate from their profile. See Candidate actions.
